West Virginia Septic Hauling Compliance Guide
WV Bureau for Public Health (haulers); WV DEP (biosolids) requirements for septic haulers in West Virginia — permits, manifests, reporting, and penalties.
- ✓ WV Bureau for Public Health (haulers); WV DEP (biosolids) regulatory overview
- ✓ Documentation & record-keeping requirements
- ✓ Permits & registration details
- ✓ Reporting deadlines & frequency
- ✓ Record retention (5 years)
- ✓ Enforcement & penalty overview
Verified against WV Bureau for Public Health (haulers); WV DEP (biosolids) — last checked 2026-03-05
West Virginia splits septage oversight between two agencies: the Bureau for Public Health regulates haulers under 64 CSR 9, while the Department of Environmental Protection (DEP) handles biosolids under General Permit WVSG20000. Haulers must obtain a Certified Septic Tank Cleaner permit from the Bureau for Public Health and may also need county health department approval. A distinctive requirement is the quarterly Form SS-193 report. There is no state-mandated manifest, but the dual-agency structure and quarterly reporting obligation give West Virginia a somewhat heavier administrative footprint than other sparse-regulation states. County health departments may also enforce locally.
- Regulatory Body
- WV Bureau for Public Health (haulers); WV DEP (biosolids)
- Official source
- Governing Regulation
- 64 CSR 9; DEP General Permit WVSG20000
- Manifest Required
- No
- Registration Required
- Yes
- Type: per individual
- Registration is tied to individual operator certifications. PumpDocket matches the required credential to the assigned driver when that certification is on file.
- Reporting
- Quarterly
- Calendar period
- Record Retention
- 5 years
This guide is provided for informational purposes only and does not constitute legal advice. Regulations change — verify current requirements with WV Bureau for Public Health (haulers); WV DEP (biosolids) or a qualified attorney before relying on this information. See our Terms of Service for full disclaimers.
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Trip ticket layout, copy distribution rules, registration checklist, and quick reference card — everything you need to stay compliant with WV Bureau for Public Health (haulers); WV DEP (biosolids) requirements.
- West Virginia-specific trip ticket layout
- Documentation requirements checklist
- Step-by-step registration process
- Quick reference compliance card
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West Virginia Septic Hauling FAQ
What is the difference between the Bureau for Public Health and DEP roles?
The Bureau for Public Health issues Certified Septic Tank Cleaner permits under 64 CSR 9 and regulates the hauling side of the business. The DEP handles biosolids management under General Permit WVSG20000. If you are pumping septic tanks, your primary relationship is with the Bureau for Public Health and your county health department.
What is Form SS-193?
Form SS-193 is a quarterly report required under 64 CSR 9. Certified septic tank cleaners must submit this form on a quarterly basis. This is one of the more specific reporting obligations among states that otherwise have limited statewide septage regulation.
Do I need both state and county permits?
Potentially. The Certified Septic Tank Cleaner permit comes from the Bureau for Public Health, but county health departments may also issue permits and enforce regulations locally. Contact both your county health department and the Bureau for Public Health to confirm what is required in your area.
Use It Daily
Knowing the West Virginia rule is step one. Making it routine is the real job.
Most operators do not miss compliance because they never found the requirement. They miss it because dispatch, field closeout, and paperwork live in different places. These pages show the workflow side.
Septic Business Software
See how PumpDocket ties dispatch, field closeout, invoices, and office handoff together for septic pumping companies.
See septic workflowCompliance reporting software
What the software layer needs to capture so manifests, disposal records, and audits are built from the work your crew already finished.
Read the guideProduct workflow
Walk through the compliance trip ticket flow, state-aware forms, and same-day office handoff in the product.
Preview compliance workflowPumpDocket generates West Virginia-compliant trip tickets
Use the West Virginia profile in PumpDocket to keep the rule, source trail, retention window, and trip ticket workflow in one place. Required-field validation runs where the jurisdiction profile defines those fields. Start your free month.
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